School visits risk assessment

PizzaExpress school visit risk assessment, school visit health and safety

The aim of this risk assessment is to:

·         Assess the risks to all school children visiting us during a Schools Visit – taking into account their psychological and physical immaturity, inexperience and lack of awareness of existing or potential risks; and

·         To introduce control measures to eliminate or minimise the risks so far, as is reasonably practical.

Provision of supervision

We recognise that the appropriate level of supervision is particularly important for school children because of their immaturity and unfamiliarity with the working environment.

Our policy is that for every Schools Visit, the following ratio of supervision must always be maintained: 


Age of kids 

Ratio between teachers or adult helpers and children

 Reception (ages 4-5)

 1 teacher/adult helper per every 4 children

 Years 1-3 (ages 6-7)

 1 teacher/adult helper per every 6 children

 Years 4-6 (ages 8-11)

 1 teacher/adult helper per every 10 children

Please note: Any restaurant staff present during a Schools Visit DOES NOT count for the purposes of the above table and we reserve the right to refuse to conduct a Schools Visit where these supervisory levels are not met.

The following also applies to EVERY  Schools Visit:

·         A qualified first-aid appointed person must always be present during a Schools Visit

·         Any disabilities, allergies or asthma conditions must be established prior to the visit

·         Children are not permitted to have any hot drinks

·         Children are not permitted in the kitchen area at any time

·         Drinks for the children must be poured into plastic or cardboard cups, no glasses

·         Children are not permitted inside walk-in fridges and freezers

Significant findings of the assessment with the appropriate control measures:


Risk & Risk Rating

Control Measures

Pizza oven

Contact with hot surfaces resulting in burns


Supervision/staff awareness to ensure children are not permitted into the Kitchen area at any time

 Sharp objects such as knives, slicing equipment, etc

Contact with sharp edges resulting in cuts or grazes


Supervision/staff awareness to ensure children are not permitted to handle knives or other sharp objects

Ensure all knives are stored properly and are kept away from work surfaces, tables, etc when not in use

Hot water

Contact with hot water resulting in scalds or burns


Set thermostat controlling hot water, prior to visit to ensure suitable temperature check this just before visit commences

Supervision whilst children are washing their hands

 Heavy doors leading to the toilets

Trapping fingers in heavy doors resulting in fractures, cuts, etc


Wedge all heavy outside toilet doors open prior to visit 

Remove wedges once visit concludes

 Hot pizzas

Contact with hot pizza given in the box
resulting in burns


All pizzas in pizza boxes must be cooled to a reasonable temperature before they are passed out to the children

Instruction to children on how to hold a laden pizza box

Other Guidance

•Pen markers for putting names on hats should be non-toxic
•Teachers, helpers and restaurant staff, should consume hot drinks away from the children
•Children should only be escorted to the toilets to wash hands in the presence of a teacher/adult helper
•The restaurant floors must be clean and completely dry before the children arrive
•Teachers must be made aware pizzas should be refrigerated once cooled and re-heated thoroughly before consumption
•Any hazards specific to the restaurant must be communicated to both the teachers and the children
•Any accidents involving children must be recorded on an Incident Log form, imputed onto the electronic reporting system and the Quality and Safety team must be notified.

If you want to talk to someone at PizzaExpress about your School Visit (other than the restaurant manager), just email [email protected]